Even if you aren´t super famous yet, you probably receive a fair amount of email each day. Whether you use separate email addresses for personal and business, or combine them, chances are you waste a good chunk of time each day sorting through your email, not being productive.
Email filters can be your best friend in this case. Your spam filter will get rid of a lot of junk for you, but something always makes it through. If you notice an overabundance of “Get rid of wrinkles NOW” or other similar ads making their way into your inbox, you can set up a filter to automatically delete them.
Divide your other emails into categories . . . different areas of your business, personal, family, etc. and then create email filters and folders for each of these. Now, I use mostly Gmail, so I´m not very experienced in how other email programs work for setting up their filters, but it should be relatively simple. Find the “Filters” button and click on it, then set up a “New Filter”. This should give you a few options.
Most email filters can be set up to catch emails from certain people or addresses, that contain certain words in the body or that contain certain words in the subject line. If you get a lot of emails from one person or association, like PayPal, then you may want to set up a folder specifically for that and then tell your email program to send all emails from that person into the right folder. You can also specify whether or not the email stays in the inbox. I personally prefer to delete them from the inbox and just move the emails over into the folders . . . it keeps everything nice and neat.
Set up as many email filters as needed. You can access your folders easily and will be able to process your email far faster!
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3 Responses to “Boost Productivity with Email Filters”
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I haven’t tried using these. But, I really should. I spent nearly four hours the other night pounding through something like 400 unread e-mail, much of it I might have actually read had it not been in this huge lump.
Thanks.
I could not work without my email filter. It deletes over 1000 spammers daily.
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